How to write a press release

A well structured press release in an excellent way of receiving free publicity for very little effort and cost. It is simply the process of writing a newsworthy story about your company, products or services in a reasonably standard format, and then distributing it in the correct way to relevant media contacts.

This document contains only a brief overview of the basic structure of a release. For a more in-depth walkthrough of the Dos and Donts, together with a step-by-step guide with examples, refer to Chapter 2.1 within the Marketing your Business book, available at www.marketingyour.biz.

Start by ensuring you actually have a story that is newsworthy - nothing annoys editors more than continually getting items that are of little or no interest to their target audience. A news story might relate to:

A new product launch

New appointment of staff

Forthcoming event

Customer case study

Company performance

The title of your press release is very important and should be short, snappy and to the point. It has to make the editor interested enough to read the first paragraph, but also tell them precisely what the release is about, so there is no room for abiguity here.

The first paragraph must follow the title in summing up the rest of the releases content, but delving a little more into the depth of the story. It needs to contain the who, what, where, how and why to your story.

The main body of the release is where you go into more detail. You need to substantiate the claims you made in the previous paragraphs as to why this story is of interest to the person reading it.

The closing content is to direct the reader as to where they can go to find out more. This might direct them to a sales line, a website, or where a product is available for demonstration/purpose.

Finally, you need to tell editorial staff about your company. Not all of them have photographic memories, so include a short paragraph with an overview of your business.

Chapter 2.1 within the practical sections of Marketing your Business also includes a full sample press release, together with examples of releases from blue-chip companies. It also discloses some of the glaring mistakes made by many companies and highlights what you can do to help ensure your press release gets read and published. The following chapter also recommends several ways to distribute press releases correctly.